Panoply 2017 Performer Application and Guidelines
Thank you for your interest in performing at the 2017 Panoply Arts Festival! Here’s what you need to know about our deadlines, stages, and other details.
Performer Applications for 2017 are now closed.
General Festival and Selection Process Info
The festival will be held April 28-30, 2017 in Big Spring International Park in downtown Huntsville, Alabama.
Festival Hours are:
• Friday, April 28 from 5:00 p.m. – 9:00 p.m.
• Saturday, April 29 from 10:00 a.m. – 9:00 p.m.
• Sunday, April 30 from 12:00 p.m. – 7:00 p.m.
Panoply Performer Timeline
• January 20, 2017 – Application Deadline
• February 2017 – Accept/reject letters emailed the second week of February (includes Performer Stage Diagram Form)
• March 3,2017 – Performer Tech Forms due
Panoply 2016. Photo Courtesy Rick Kress
Selection Process
Programming for Panoply 2017 will feature local and regional performers selected for the festival by our Stage Management committee.
This committee consists of staff and volunteers experienced in all forms of the performing arts. Entries will be evaluated on:
- Artistic quality of work
- Technical suitability for an outdoor stage
- Content suitability for a family audience
- Performer’s ability to attract and hold an audience
- Compliance with Call for Entry guidelines
Panoply 2016. Photo Courtesy Rick Kress
Staging Information
There are three stages at the festival. All stages are fully equipped with sound and light systems and operators. We also welcome applications from street performers.
Call for Entry General Criteria
All entries must comply with the following
• Submission of entry is not a guarantee of an invitation to perform at Panoply.
• Each performer must be age 13 or older. This is not an average age.
• Content of performance must be acceptable for general audiences; no preaching or dissemination of political or religious views is allowed.
• Costumes must be suitable for family audience.
• The purpose of the performance must be to entertain an audience rather than to train the performer (i.e., no recitals).
• The entry form must be completed in full and submitted by the deadline.
• The performers/groups MUST be cooperative in working with Festival management and volunteers.
• Photographers will be in the park taking pictures throughout Panoply. Submission of an Entry Form shall constitute permission for Panoply to use photographs of the festival performers in Arts Huntsville publications and for other publicity purposes throughout the year.
• Festival performance is expected to be similar to submitted entry.
• Variety of entire weekend’s programming will be a consideration by Festival management in the final selection.
• Any material submitted for judging must not be more than 2 years old.
• Due to the volume of entries, the selection panel will only be able to review the first five minutes of a performance, so make sure your best performance is at the front of the DVD or CD.
Panoply 2016. Photo Courtesy Rick Kress
Criteria for Music
• Taped music is not allowed.
• All performers must submit a link to a video, or a DVD of a RECENT performance or dress rehearsal of work of comparable quality and type to that which will be performed at the festival if selected.
• If a DVD is not available, an MP3 or CD of a RECENT performance plus a large, clear color photograph of the whole group in performance attire will be an acceptable substitute.
Criteria for Theatre & Musical Theatre
• Taped music is allowable backup music for performers, but piano or band is preferred.
• Use of set pieces is encouraged. Sets must be easily setup and struck in no longer than 10 minutes. Panoply has no fly capability.
• Costume changes must be done in the 10×10 tented dressing area provided.
• All performers must submit a link or a DVD of a RECENT performance or dress rehearsal with work of comparable quality and type to that which will be performed at the festival if selected. DVD must be labeled with date and location of performance.
Criteria for Dance
• Taped music is acceptable.
• Costume changes must be done in the 10×10 tented dressing area provided.
• Description and photo/sketch of all costumes to be worn must be included.
• All performers must submit video of a recent performance or dress rehearsal of work of comparable quality and type to that which will be performed at the festival. The video must include a sample of at least three dances.
• Video must be labeled with date and location of performance.
• Panoply reserves the right to limit the number of pieces performed in a 30-minute block.
• MUSIC MUST BE FAMILY-FRIENDLY and Panoply retains the right to stop the performance if the presentation is deemed unsuitable for family viewing.
Panoply 2016. Photo Courtesy Cliff Loehr
Criteria for Strolling Performers
• Taped music allowed on portable (battery-powered) player.
• Costume and performance material MUST be family-friendly.
• Strolling performers will be provided a weekend pass and be free to come and go; no firm schedule will be built for most strolling performers.
• Kid-centered strolling performers may be booked for slots in the performance areas as well as free to roam the park.
• No dressing rooms are provided for strolling performers.
Don’t Forget…
• Submission of entry is not a guarantee of an invitation to perform at Panoply.
• Performances juried into Panoply will be mailed a stage diagram form that MUST be returned by email or mail to Arts Huntsville by close of business Friday, March 3, 2017.
• Photographers will be in the park during Panoply. Submission of an Entry Form shall constitute permission for Arts Huntsville to use photographs of festival performance for publicity purposes throughout the year.
Performer Applications are now Closed.